Administrative Assistant VI

3 Jan 2019 3:58 PM
By Lester Mae Melendrez

PUBLICATION OF VACANT POSITION (OUTSOURCED)

 
POSITION TITLE : Administrative Assistant VI
SALARY GRADE : SG-12
NO. OF POSITIONS AVAILABLE : 1
LOCATION : Office of the Director
JOB QUALIFICATIONS :
Education : Completion of two (2) years studies in college
Experience : Two (2) years of relevant experience
Training : Eight (8) hours of relevant training
Eligibility : None required
Other Requirements :
  • Excellent written and oral communication skills;
  • Intermediate skills in Office Suites (MS, LibreOffice);
  • Attention to details;
  • Ability to execute tasks with minimal supervision; and
  • Willing to work in Diliman, Quezon City.
RESPONSIBILITIES:
Under general supervision and direction, HE/SHE shall perform the following:

  • Draft rules and regulations for employees under third party manpower services;
  • Maintain efficient records (scanning and filing) system of documents related to outsourcing;
  • Regularly monitor leave credits of assigned outsourced employees;
  • Manage Daily Time Records of all assigned outsourced employees;
  • Ensure timely submission of Daily Time Records and overtime claims to manpower agency;
  • Assist divisions in endorsing applicants, scheduling of exam, orientation, and on-board date;
  • Review and edit memorandum and request for travel assignment order;
  • Assist divisions in addressing issues of assigned outsourced employees, such as but not limited to HMO application, MP2 application, loan application, medical assistance, etc.;
  • Prepare reports (number of filled positions, on-board date, number of vacancies, etc.) relative to outsourcing of manpower;
  • Ensure clearances of resigned assigned outsourced employees;
  • Disseminate announcements to assigned outsourced employees; and
  • Perform other tasks as may be required from time to time.
 
APPLICATION:

Interested and qualified applicants are requested to send the following application requirements (in PDF) to my@asti.dost.gov.ph, cc: hr@asti.dost.gov.ph with subject: Job Application: Position_Surname:

1. Letter of Intent addressed to:
        Ms. Mylene N. Monton
        Administrative Officer V/HRMO III
        Advanced Science and Technology Institute

2. Updated Curriculum Vitae and Personal Data Sheet (please use CSC Form 212 Revised 2017 and its attachment for work experience);

3. Photocopy of College Diploma and Transcript of Records;

4. Photocopy of Certificate of Employment; and

5. Photocopy of Training Certificate/s. 

*Applications with incomplete documents shall not be entertained. 

APPLICATION DEADLINE: 21 January 2019